Track costs and miles for taxes; link to jobs for true profit margin.
Tracking expenses + mileage gives you two things: accurate job profitability and easy tax-time numbers. Expenses Open Expenses from the nav. + New expense . Pick amount, date, category (materials, fuel, subcontractor, permits, tools, equipment rental, etc.), vendor, and optionally link to a job. Attach a receipt photo or PDF — stored encrypted in your R2 quota. Toggle Rebillable to the customer if you'll pass-through this cost on an invoice. Mileage Same form, simpler. + Log trip. Miles, date, category (site visit, materials run, customer meeting, supplier, permit office, office, other), optional link to a job, optional rebillable. FieldKrew shows your monthly total miles and the estimated deduction at the IRS standard rate (currently $0.70/mi for 2025). For taxes: the dollar figure is an estimate — your accountant has the final word. Why link to a job When an expense or trip is linked to a job, it flows into that job's profitability calculation. You'll see real margin per job in the job detail page. Filters Both pages support filtering by month and category. Combine with the Reports section (Spend by category report) for the full monthly/yearly view.